Budget Administrators may use a Check Request (TTC Form T3-50) to authorize payment for items that are not required to be purchased through Procurement. The table below outlines examples of the types of charges for which a Check Request may be used. Check Request approvals should be consistent with the Datatel requisition approval authority. The check request form is available in Outlook. Go to Public Folders>All Public Folders>TTC Forms (non-Outlook)>Employee Forms.
| Appropriate Uses |
Inappropriate Uses |
Student stipends
Registration fees for conferences
Subscriptions for periodicals
Petty cash replenishment
Grant related student travel advances
Continuing education instructors
Taxes
Academic accreditation fees
|
Employee travel reimbursements
Invoices
Payments to consultants
Prepayments or deposits
Memberships |
What to use when a Check Request is inappropriate...
- Reimburse travel expenses – secure the appropriate approvals and submit a Travel Authorization (TTC Form T3-92) prior to participating and subsequently a Travel Reimbursement form (TTC Form T3-89). Original receipts must be provided. Click Travel & Memberships for more information.
- Invoices – use a requisition (prior to placing order) through the Datatel Colleague Finance system.
- Payments to consultants - use a requisition (prior to placing order) through the Datatel Colleague Finance system and secure appropriate approvals. Refer to TTC Procedure 10-2-7, "Consultant Services."
- Prepayments – use a procurement card where it is not restricted otherwise use a requisition.
- Memberships - submit an Application for Participation in Institutional Memberships (TTC Form T2-3). Click Travel & Memberships for more information. Refer to TTC Procedure 6-1-2, " ."
